Privacy Policy
How we protect and handle your data
Last updated: 18 September 2025
1. Introduction
Welcome to UK Salary Calculator. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our salary calculation website and related services.
This policy applies to all users of our website and is designed to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Data Controller
UK Salary Calculator is the data controller for your personal information. If you have any questions about this Privacy Policy or our data practices, please contact us at:
We aim to respond to all privacy-related inquiries within 30 days.
3. Information We Collect
3.1 Information You Provide
- Salary and income information for calculations
- Employment details (job title, location, etc.)
- Tax-related information (student loans, pension contributions)
- Feedback and communications you send to us
3.2 Information We Collect Automatically
- IP address and browser information
- Device type, operating system, and screen resolution
- Pages visited and time spent on our website
- Referring website and search terms used
- Cookie and similar tracking technologies (with your consent)
Important Note:
All salary calculations are performed locally in your browser. We do not store your specific salary figures or personal financial information on our servers.
4. How We Use Your Information
We use your information for the following purposes:
Service Provision
- • Perform salary calculations
- • Provide tax and NI breakdowns
- • Display results and comparisons
Website Improvement
- • Analyze usage patterns
- • Improve user experience
- • Fix technical issues
Legal Compliance
- • Comply with legal obligations
- • Prevent fraud and abuse
- • Protect user rights
Communication
- • Respond to inquiries
- • Send important updates
- • Provide customer support
5. Legal Basis for Processing
Under UK GDPR, we process your personal data based on:
Legitimate Interest
Website analytics and improvement, fraud prevention, and providing our core calculator service.
Consent
Optional analytics cookies, marketing communications, and non-essential data processing.
Legal Obligation
Compliance with applicable laws, regulations, and legal processes.
6. How We Share Your Information
We may share your information in the following circumstances:
- Service Providers: Third-party services that help us operate our website (hosting, analytics, etc.)
- Legal Requirements: When required by law, regulation, or valid legal process
- Business Transfer: In connection with any merger, acquisition, or sale of our assets
- Protection: To protect the rights, property, or safety of our users or the public
7. Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
Encryption
SSL/TLS encryption for all data transmission
Access Control
Restricted access to personal data
Data Minimization
We only collect necessary information
8. Your Rights
Under UK GDPR, you have the following rights:
How to Exercise Your Rights:
To exercise any of these rights, please contact us at privacy@uksalarycalculator.com. We will respond to your request within one month.
9. Data Retention
We retain your personal information for:
- Calculation Data: Not stored on our servers (processed locally)
- Analytics Data: Up to 26 months (anonymized after 14 months)
- Cookie Consent: 13 months from last interaction
- Communication Records: 3 years for support purposes
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by:
- Posting the updated policy on our website
- Updating the "Last updated" date at the top of this policy
- Sending a notification for significant changes (if we have your contact information)
Your continued use of our website after any changes indicates your acceptance of the updated Privacy Policy.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Privacy Team
UK Salary Calculator
Email: privacy@uksalarycalculator.com
Response Time: Within 30 days
Data Protection Officer: Available upon request